Requirements for New Hires

Things to Do at Least 6 Weeks Before Start Date

Log into the UC Learning Center to complete the following training requirements.

  1. Online APeX Training Module - APeX is electronic medical record at UCSF.

    • Click on the APeX tab Inpatient/ED/PUC from the homepage → Click Provider/NP & PA/Fellow/Resident/Medical Student → Inpatient Only
    • You will be asked if you are a Fellow:
    • If yes, follow the plan for Fellow → Click Inpatient Fellows & Residents
    • If no, follow the plan for Providers → Click Inpatient Provider

    Classroom training is only required if you do not pass the online modules: Register for an instructor-led course, which requires in-person attendance. Online courses must be completed prior to classroom training.

    Other training modules in the Campus tab to be completed:

    • Patient Safety & Quality of Care: Central Venous Catheter Insertion Practice (if you've requested this privilege)
    • Physician and Allied Health: AIDET SMiLe
    • Safety Training, Infection Control, and Restraints
    • UC Cyber Security Awareness
    • UC Sexual Violence and Sexual Harassment Prevention Training (for Supervisor and Faculty)
    • For New Employees - please also complete:

          *HIPAA 101 - Privacy and Security for New UCSF Faculty, Staff, Trainees, Students, and Volunteers

  2. MyAccess - UCSF's single-sign on service that enables you to access a variety of applications via a common user ID and password. Once you sign in to MyAccess, you will be able to browse and link to a broad list of UCSF applications, including Advance which is an online tool for academic appointments and advancements. Request MyAccess.

    • Once you have obtained MyAccess, please edit your "Applications" by "Managing Favorites" to include the Wiki. Once you have added the Wiki to your MyAccess homepage, please enter the Wiki and select "Spaces." Search for the Division of Hospital Medicine and add to your space directory. In the left-hand column, select "New Hires Notebook" and review all tabs applicable to your new role. Please complete sections applicable to you.
  3. Physician Time Study: California Department of Health Services - All UCSF Physicians are required to complete time studies in order for the clinical departments to receive Medi-Cal SPA reimbursement under the State Plan Amendment 05-023 & Medi-Cal Hospital/Uninsured Care Demonstration (No. 11-W-00193-9) project. As part of national Medicaid reform, these funds help bridge the gap between the reimbursement paid by the state for Medi-Cal patients and the actual cost of providing care to this population. In order to participate in this program, all UCSF physicians who report time are required to complete a brief training course before completing the time study form. Search for "time study" when you log into the UC Learning Center. For your reference, read the FAQs.

  4. Occupational Health Clearance - Please schedule an appointment with UCSF Occupational Health Clinical Services at 415-885-7580. Let them know you are a new hire when you call.

  5. ID badge - Please send Kat Li your preferred name for your badge. She will let you know when you can request an appointment with WeID online at http://police.ucsf.edu or by phone at 476-2088. WeID is located at 500 Parnassus Avenue, P-7, Room MU-18.

  6. Clinical schedule - If you would like to confirm your clinical schedule, please contact Christine Lam at lamc@medicine.ucsf.edu or 415-885-3723. You can also access all DHM clinical schedules online. Go to Amion with the password "ucsf hosp".

  7. Your contact information at UCSF:
    Phone number: TBD
    Fax number: 415-476-4818
    Mailing address: 533 Parnassus Avenue, Suite U127, Box 0131, SF, CA 94143-0131